How to integrate and use Wooclap with a Learning Management System (LMS)

Wooclap integrates with your LMS via the Learning Tools Interoperability (LTI) 1.3 standard. Once the integration is installed, it is added to your list of available tools and allows you to create and present a Wooclap event, along with all of its features, from within your LMS.

Our LTI 1.3 integration is available for Wooclap users with a Campus or Corporate licence. 

In order to use the LTI integration, you will need Wooclap access keys. Your institution's LMS administrator can request these through your organization's Customer Success Manager. They will also be able to guide the administrator in installing the required keys.

Before starting your event, make sure to activate the right authentication method in the main settings (LMS login), in order to be able to synchronise the Wooclap event with your LMS.

To do that, enter your event via your LMS. There, go to Settings (1) and you will be able to activate the LMS authentication (2). This setting is only available when you have reached your event through the LMS.

This has the added advantage of restricting students' access to the activity. By activating the LMS authentication, only students will be able to participate in the activity.

You can automatically collect the list of students enrolled in your LMS course to sync them with your attendance sheet. Further, you can restrict access to your Wooclap event to participants enrolled in your class.

To sync the list of enrolled students, in your LMS, go to the settings of your event and activate Restrict access to roster under Authentication. You will see the list of enrolled participants in your User Report or under Grades.

If a participant joins late or could not attend the class, you can excuse them from attendance checks prior to their start date or time. In your event's report, open the Attendance Sheet, find the participant, click the pencil icon next to the missed check, and update their status to Excused. Their absence will not be counted in the session's participation grade. 

To add a Wooclap event to your course, log in to your LMS account and choose the course in which you would like to add a Wooclap activity.

When in editing mode, click on Add an activity or resource and select the LTI 1.3 integration. A new window will appear where you will be able to name your Wooclap activity and add a description (the latter is optional). You will also find further options for your activity here.

Once you have created your LMS activity, you can either choose to import a quiz that you have previously created, duplicate a Wooclap event from the activities you have already integrated into your LMS, or create a brand-new Wooclap event.

Next, select whether to record live attendance and customize your grades. If you enable either setting, you can choose which grades to synchronize and set up automatic syncing. You can also configure or update these options later. To learn more, see the following chapter: Synchronize results, attendance, and participation.

Finally, click on Save to automatically be redirected to the Wooclap interface.

To present your Wooclap event, simply click on the activity you have created in your LMS. You will be redirected to your event. Then, click on Display or Start event, as you would for an event presented directly from Wooclap.

If you wish to synchronize grades with your LMS, you will need to activate LMS authentication from the event's settings.

When entering the event, participants will be automatically redirected to their LMS if they are already connected. Otherwise, they can connect to the event directly through the LMS by selecting the Wooclap activity in the corresponding course.

When you handle most of your sessions with a Learning Management System (LMS), it can be very useful to find the results of your Wooclap events there, too. Before synchronising your grades, however, you first need to decide what grade(s) you want to synchronise. Wooclap distinguishes 3 distinct grades: 

First, choose whether to synchronise results, attendance, or participation. You can also choose to synchronise all three and specify the proportions.

To do so, first go into your event's ⚙️ Settings and choose Grading. Here, click on Configure. You will then be able to choose Score, Participation, Attendance (if the Attendance sheet is activated), or Combined Grade.

If you choose Combined Grade, you will be able to set how much the different grades count in the final total grade. If you wish for one of them to not be counted in the final grade, leave 0% for that grade.

Do not forget to click on Confirm once you have made your choice. You will see what grade will be synced in the Grading section of your Settings.

By default, you can synchronize your grade(s) by clicking on the checkmark ☑️ in the banner displayed at the top of the interface.

You can choose for grades to be synchronized automatically after your session. To do so, go to your event's ⚙️ Settings and go to Grading. There, toggle the option Synch grades automatically.

When this option is activated, grades are synchronised with your LMS when you reach the end-of-session screen, or 2 hours after the last answer was received in your event. It will synchronize a second time and replace the current grade if you continue your event later.

Grades for self-paced sessions will be synchronized as soon as a participant completes their questionnaires.

The synchronized grades are then available in your LMS account, in the User report, or under Grades. Note that questions without correct answers are not taken into account (Open question, Word Cloud, …).

You can use your event created through an LMS as you would any other event. Integrations and features will work the same as with an event you use directly through Wooclap.
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