How to take attendance with Wooclap?

The attendance sheet and attendance check features allow you to track participant presence seamlessly during your events. This offers valuable insights and simplifies the participant management process.

This feature is available to all Wooclap users.

To activate the Attendance sheet, first go to your event's ⚙️ Settings (1) and activate the Attendance sheet (3) under Authentication (2).

This will create an Attendance check screen in your event. When you display it, a code will be shown on your screen. You will also see the number of participants who have confirmed their attendance.

You can add additional Attendance checks by clicking on the three dots next to your original Attendance check (1). Then, click on Add a new check (2). You can move this attendance check to any place in your event you wish.

Note that you will need at least one Attendance check in your event if you have activated the attendance sheet. You can't delete an attendance check if there is only one.

Additionally, you can add an Attendance check at any moment of your presentation thanks to the Quick Questions. Learn more about Quick Questions here: How to use Quick Questions.

During your presentation, click the + button in your lower toolbar and select Attendance check. This will immediately display a code participants need to enter.

Once they connect to the event, participants will immediately be directed to the attendance sheet. Participants will be asked to confirm their identity via the attendance sheet before accessing the event content. This sheet captures crucial data such as the participant names and the timestamps corresponding to the moment they have accessed the event.
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When you display an Attendance check, participants will need to enter the displayed code on their side. They will need to click on Submit after entering the code to confirm it. Once they have submitted the code, participants will see a confirmation of their attendance, as well as the time they confirmed it.
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You can authorize Authentication and the Attendance sheet at the same time. In this case, participants will first be asked to log in before seeing the attendance sheet. Participants can modify their first and last name on this screen. Learn more about authentication here: Can I identify the participants?
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When you activate authentication, you will see the participant's email address in the report in addition to their first name, last name, and attendance date.

Once the Attendance sheet feature is activated, a new tab (1) appears in the Report section of your event dashboard.

In this tab, you will see the names of attendees, as well as their email addresses if they are authenticated in the event. Additionally, you will see if they have confirmed their presence in the Attendance check(s). 

You can export the data of the attendance sheet either to PDF (2) or Excel (3) for easy sharing and documentation. 

Click the pencil icon next to a participant's attendance record to toggle their presence on or off for each Attendance check. Click Save to apply your changes. Note that marking a participant as present automatically records the current date.

When you export your attendance sheet as PDF, you can add administrative data to it such as the event date, start and end time of the event, event location, and the name of the presenter. Furthermore, you can add your organisation's logo and edit the event name as well as your organisation's name.
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After you click on Export as PDF your attendance sheet will be downloaded. This attendance sheet will contain the information you added as well as the list of attendees and the time they confirmed their presence.
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