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How to collaborate on an event with other users?
How to collaborate on an event with other users?

Looking to prepare an upcoming session together or present the same event? Discover how to collaborate in Wooclap!

Updated over a week ago

The collaboration is an excellent way to create a Wooclap event and modify it with various people! This feature is only available for organisations which acquired a Wooclap licence for all of their collaborators, for Wooclap Pro licences or for organisations which are currently trying the tool in the “pilot phase” with our team.

Does this offer pique your interest? Contact us to find out more!

Create your Wooclap event

Start with creating a Wooclap event. You can either choose an event you’ve already created or create a new one. If it’s the first time you’re creating an event, you can have a look at this article to help you get used to the platform.

Add collaborators

The collaborators within a shared Wooclap event fall under two categories:

  • Author;

  • Collaborator.

The event’s author is the person who created the event. The collaborators are the people who were added to the said event by its author. Only the event’s author can add and remove collaborators. In order to add collaborators to your event, please click on Share then on the Invite collaborators tab and enter your colleague’s email address. If your colleague doesn't have a Wooclap account, they will receive an email inviting them to create one.

Once the collaborators have been added to your event, they will receive an invitation per email informing them that they have been invited to collaborate on a Wooclap event.

Once the invitations have been sent, an icon will appear on the right side of your event to let you know that various people have access to it.

Build your Wooclap event together!

When you are editing your Wooclap event with several people, each person can create, delete or modify questions in the event. Everybody can also change the event’s settings.

However, only the event’s author can delete the event, add or remove collaborators.

It’s also important to keep in mind that if a person launches the Wooclap event while somebody else is currently editing it, the question will be displayed on all screens.

If a collaborator wishes to modify an event that is currently in progress, a pop-up window will appear as a warning.

A few clarifications

  • I have received an email invitation to collaborate on an event, but I can’t access the event once I am logged into Wooclap, why?

If you haven’t verified the email address linked to your Wooclap account yet, you will not be able to access the events to which you have been invited as a collaborator. Once your email address is verified, you will be able to access the event. If you need further assistance, do not hesitate to reach us out at or per chat.

  • What happens if I decide to delete the event that I shared?

If you’re the event’s author, all the collaborators will lose their access to the event once it’s deleted. A collaborator can leave an event as long as they are not the event’s author, but they will not be able to delete it. Leaving a Wooclap event will also make a collaborator lose their access to the event.

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