Wooclap’s collaboration feature makes teamwork seamless by allowing multiple users to co-create, edit, and adjust settings within the exact same interactive session. Any assigned collaborator can launch and present the live event without needing file transfers or duplicate setups.
This feature is available for organisations with a Campus or Enterprise subscription. It is also available for Pro subscriptions.
Create your Wooclap event
Start by creating a Wooclap event. You can either choose an event you’ve already created or create a new one. If it’s the first time you’re creating an event, you can have a look at our article to help you get used to the platform: Create your first event in Wooclap.
Add collaborators
Collaborators within a shared Wooclap event fall under two categories:
The author is the person who created the event. Only the event’s author can add and remove collaborators.
A collaborator is someone who was added to the event by its author.
To add collaborators to your event, first click on Share event (1) on the top right of your screen, then on the Add collaborators (2) dropdown, and enter your colleague’s email address (3). If your colleague doesn't have a Wooclap account, they will receive an email inviting them to create one.
Once collaborators have been added to your event, they will receive an email invitation informing them they have been invited to collaborate on a Wooclap event.
👆 To be added to an event, collaborators will first need to verify the email address linked to their Wooclap account. They will not be able to access the events to which they have been invited as a collaborator before doing so. Once the email address is verified, they will be able to access the event. You can learn more in our dedicated article: How to verify your email address.
Once the invitations have been sent, an icon will appear on the right side of your event to inform you that various people have access to it.
Build your Wooclap event together!
When you are editing your Wooclap event with several people, each person can create, delete, or modify questions in the event. Everybody can also change the event’s settings. However, only the event’s author can delete the event, add or remove collaborators.
👆 If the event’s author deletes an event, all the collaborators will lose their access. A collaborator can leave an event as long as they are not the event’s author, but they will not be able to delete it. Leaving a Wooclap event will also make a collaborator lose their access to the event.
Keep in mind that if a person launches the Wooclap event while somebody else is currently editing it, the question will be displayed on all screens. If a collaborator wishes to modify an event that is currently in progress, a pop-up window will appear as a warning.
👆 If a collaborator has a Starter plan, they can create questions and modify them. They can also reset the event. If the event has more than 5 questions, they will be asked to upgrade their subscription before presenting it.
A collaborator with a Starter plan will not be able to export questions or download the event's report.
You can learn more about the Starter plan in this article: What is Wooclap's pricing?
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